Privacy Policy

How we use your data

This privacy policy explains how The Oakes Holiday Centre uses any personal information we collect about you when you use this website, register for a camp, apply to join the team, make a donation or ask to receive our newsletter.

Our legal basis for collecting your personal information
Camper and Leader Registrations, Team Applications:

We collect personal information from camper/leader registrations and team applications on a legitimate interest basis. We use this information to ensure that we meet government requirements for safeguarding and to ensure we provide the appropriate care for children, adults and team.

Marketing:

Personal information for marketing purposes is collected on a consent basis. Consent can be withdrawn at anytime by following the steps outlined below.

Processing and collecting information
The Oakes Holiday Centre process personal data as both a processor and as a controller, as defined in the Directive and the GDPR.
What information do we collect about you?
We collect information about you when you register for a camp, apply to be on team, make a donation or ask to receive our newsletter. The information we collect is clearly laid out during any registration or application process.

Website usage information is collected using cookies. Information about what cookies are and what we do with the data we collect can be found below.

Sharing your information
We do not share your information with any outside organizations.
How will we use the information about you?
We may use your information to:

Camper Registrations
  • Assign you to the appropriate dorm room, group and activities.
  • Ensure we meet any dietary requirements.
  • Ensure we appropriately meet any additional needs or requests you may have.
  • Send you follow up information and literature (if you agree).
Leader Registrations
  • Ensure we meet any dietary requirements.
  • Ensure we appropriately meet any additional needs or requests you may have.
  • Ensure you meet government regulations regarding working with and/or being in contact with children.
  • Send you follow up information and literature (if you agree).
Team & Support Team Applications
  • Ensure you meet the criteria established for becoming a member of The Oakes Holiday Centre Team or Support Team.
  • Ensure we meet any dietary requirements.
  • Ensure we appropriately meet any additional needs or requests you may have.
  • Ensure you meet government regulations regarding working with and/or being in contact with children.
  • Contact you in the future regarding Oakes Team reunions, future camps or other ways you can help.
Marketing Requests (if you agree)
  • Send you our regular newsletter and information regarding the ongoing activities and development of The Oakes Holiday Centre.
Storing and protecting your personal information
Personal information is stored in a database that is password protected with 256 bit encryption

Marketing
We would like to send you information about camps, events and activities which may be of interest to you. If you have consented to receive marketing, you may opt out at a later date. You have a right at any time to stop us from contacting you for marketing purposes. If you no longer wish to be contacted for marketing purposes, please contact us.
Access to your information and correction
You have the right to request a copy of the information that we hold about you. If you would like a copy of some or all of your personal information, please email or write to us at the address below. We will provide all date we hold within 30 days. We may make a small charge for this service.

We want to make sure that your personal information is accurate and up to date. You may ask us to correct or remove information you think is inaccurate.

Cookies
Cookies are text files placed on your computer to collect standard internet log information and visitor behaviour information. This information is used to track visitor use of the website and to compile statistical reports on website activity.

You can set your browser not to accept cookies and remove currently cached cookies from your browser. However in a few cases some of our website features may not function as a result.

We use Google Analytics to analyse the use of our website. Google Analytics gathers information about website use by means of cookies. The information gathered relating to our website is used to create reports about the use of our website. Google’s privacy policy is available here.

Other Websites
Our website contains links to other websites. This privacy policy only applies to our website so when you link to other websites you should read their own privacy policies.
Changes to our privacy policy
We will keep our privacy policy under regular review and we will place any updates on this web page.
How to contact us
Please contact us if you have any questions about our privacy policy or information we hold about you by email or write to us at: The Oakes Holiday Centre, Oakes Park, Norton, Sheffield, S8 8BA